How it works
From sign-up to the first result
Load your suppliers and what each one owes
Add suppliers with contact details and the certificate types you require from them. This is the one setup task, and it is the step that turns a missing certificate from something nobody noticed into a status on a screen.
Put the certificates you already hold on file
Upload the documents from your current folder or spreadsheet against the right supplier and certificate type, with the expiry date. Forms validate the fields inline, so a bad date or a mistyped email is caught at entry rather than months later.
Set your alert thresholds
Choose how far ahead you want warning, at 90, 60 and 30 days, per certificate type or as a plant-wide default. A scheduled job does the date arithmetic from then on.
Let the chase run, step in when you want to
Certly emails the supplier contact as a certificate approaches expiry or lapses, with a single-use upload link, and logs each send with its delivery status. Press chase now on any supplier row when a date is close and you would rather not wait.
Export the status view before the audit
On audit week, open the dashboard, check the four statuses, and export the PDF with the same badges for the auditor's review.
Certly is not open yet, so this is what it is being built to do. Nothing a card names is a promise: the pages this site publishes are what it covers today.
A supplier list that knows what each one owes you
Add each supplier with its contact details and the certificate types you require from it, allergen declaration, CoA, audit certificate. Certly then knows what should be on file, which is what makes a missing document visible instead of invisible.
Expiry thresholds you set once
Every certificate carries its expiry date, and a scheduled job checks them against your thresholds at 90, 60 and 30 days out. You set the thresholds per certificate type or plant-wide in settings, and adjust them when a supplier turns out to need longer.
Questions
Answers before you ask
Any price, trial or plan named in these answers is planned rather than on sale.
Is Certly available yet?
Not publicly. Certly is in private build and the site is a waitlist. Joining tells us which standard you work under and roughly how many suppliers you track, which is what shapes what we finish next.
Does Certly guarantee we pass our audit?
No. Certly tracks certificates and sends reminders. It does not verify that a certificate is authentic and it does not guarantee regulatory compliance. That line appears on the dashboard and on the PDF export, not just in the terms.
Does it read the expiry date off the document?
No. Expiry dates are entered by you or by the supplier at upload. Automated document parsing and OCR are deliberately out of scope for the first release, because a wrongly parsed date is worse than a typed one.
Do our suppliers need accounts?
No. A supplier gets an email with a single-use, expiring signed link, opens it, attaches the certificate and is finished. There is nothing for them to sign up for or remember.
Does it map to BRC, SQF or FSSC 22000 clauses?
No. Certly is built for plants working under those standards, and it tracks the certificate types those standards ask you to hold, but it does not map documents to clause structures and it is not a compliance interpretation tool.
Can one account cover several sites?
Not in the first release. Certly is scoped to a single plant per account, with data isolation enforced on every query. Multi-site handling is planned for a later tier, and the waitlist form is where to tell us if you need it.
What about integrations with our ERP or LIMS?
Not in the first release, and there is no public API yet. The first version does one workflow end to end, certificate collection, tracking and chasing, rather than doing several partially.
How is supplier personal data handled?
Supplier certificates often name individuals, so supplier contact records can be erased on request through a right-to-erasure endpoint, and every query is scoped to your plant. If you are an EU plant, ask us about the data processing agreement and hosting region when you join the waitlist.
Tell us how you track certificates today
If you keep supplier certificates in a spreadsheet and chase them by email, we want the details: your standard, your supplier count, and the part of the chase that wastes the most time.
One email when it launches, and the occasional update. Unsubscribe any time. Privacy.